Top Agency Time Tracking Tools to Save Time & Boost Profits

Alright, my dear agency owner. Let’s cut to the chase.

You’re already wearing at least 10 hats and trying to keep everything from slipping through the cracks. The last thing you need is another time-consuming task.

But you and your team need a time tracking tool. The right time tracking app helps you log hours, manage client projects, optimize workflows, and ensure your team is working smarter, not harder.

More than that, when time tracking is implemented correctly, it can streamline project management, boost productivity, and help you increase profit margins.

It’s not about breathing down your team’s necks or forcing them to log every second. It’s about tracking what matters:

• how efficiently your projects are running,
• what you can optimize and
• billing clients accurately for the time and value you put in.

And I know—the thought of spending hours searching for the right time tracking tool is probably the last thing on your endless to-do list. So, let’s save you that precious time. 

No endless options. Just a list of 7 top agency time tracking tools that’ll save you time and make you more money. We covered everything—from features, pros, and pricing to help you make the best choice for your agency.

No more chit-chatting, let’s roll.

What is agency time tracking software?

Well, as the name says, agency time tracking software is an app that should help your agency workers manage their hours and allow them to see how much they spend on different tasks and projects for various clients.

An agency time tracker should be able to:

1. Log your team’s work so they can track time spent on specific tasks and projects in real-time.
2. Allow client work management so your team can organize time entries by client or project for accurate billing and reporting.
3. Separate billable vs. non-billable hours so you can separate time spent on billable tasks from non-billable tasks for transparent invoicing.
4. Provide detailed reports showing time spent by client or project and productivity insights.
5. Allow employees to modify or correct time entries when necessary.
6. Automatically detect idle time or periods of inactivity to ensure accurate time tracking.
7. Integrate with project management tools like Asana and Jira to sync tasks and projects with time tracking.
8. Connect with invoicing tools (like QuickBooks and FreshBooks), payroll systems, or CRM platforms to streamline business operations.
9. Export time data to CSV, PDF, or other formats for invoicing, payroll, or project assessments.
10. Intuitive interface that’s easy to use, so there’s not much of a learning curve.
11. Allow time tracking even when you’re offline (when there’s no internet connection).
12. Ensure all time data is securely stored with encryption to protect sensitive information.
13. Ensure the tool complies with relevant labor laws (think of overtime, breaks, employee work hours, etc.) for domestic and international teams.

That’s a long list of features, but all of them are necessary.

Why?

Because time tracking software should show you what’s working and what’s not. For example, if a project is consistently going over budget, time tracking can help you pinpoint whether the issue is scope creep or underestimated task durations so you can adjust deadlines, better manage resources, or refine your pricing strategy.

Why your agency needs time tracking software

A time tracking tool is the one software that ties all aspects of managing an agency together. It can help you manage projects, meet client expectations, keep your team productive, and your company profitable.

Here’s a list of reasons your agency needs to invest in an agency time tracker.

#1 Boosting efficiency & keeping projects on track

Time tracking helps agencies organize tasks, set realistic deadlines, and prioritize properly because it allows you to spot inefficiencies in your workflow. And when projects are completed on time and within budget, clients are happier, and your agency’s reputation is sky-high.

#2 Ensuring accurate client billing

Billing clients accurately is the foundation of trust and profitability. Time tracking software records every billable hour spent on tasks and, therefore, minimizes invoicing errors.

#3 Improving team productivity

A good time tracking app encourages employees to be accountable without micromanagement. Employees get a clearer view of how they spend their time, which helps them stay focused and prioritize tasks more effectively.

#4 Eliminating admin work

Your time tracking software of choice should automate data collection and reduce admin work.

Manually logging hours, filling out timesheets, and triple-checking (!) invoices shouldn’t be part of your team’s daily routine. The right tool should capture work hours automatically, generate reports, and even sync with your payroll and invoicing systems—all that to save you hours of admin work every week.

#5 Supporting remote and hybrid teams

Since many agencies are embracing remote work, tracking time across locations and time zones is a must. A good agency time tracker allows remote teams to stay productive and aligned.

#6 Allowing to make data-driven decisions

The best agencies don’t just track time; they use time data to make smarter business decisions. Some time tracking apps provide reports on project profitability and team performance so you can optimize business aspects and maximize revenue.

Top 7 agency time tracking tools

Now is the time I introduce you to a list of top 7 powerful time tracking tools designed for agencies and small businesses.

Each tool description includes an overview of its features, and a list of how it can benefit your agency, and increase productivity, and profitability. Plus, if you don’t want to read the entire article, you can just skip to the section that explains how each tool benefits your agency.

#1 Memtime

I know… you think I’m being biased.

And to be honest, I am a bit. But that’s just because I’m in love with Memtime. ♥️

Memtime takes the number one spot because it’s an agency time tracker your team will actually use.  It has no learning curve; it’s fully automatic, doesn’t disrupt your workflow, and gets you the most accurate billable hours.

Don’t believe me?

Here’s why Memtime works.

It’s an automatic time tracking tool that records how long you spend on different apps, browsers, documents, and tasks—without any manual input.

It works oh-so-silently in the background, capturing your work activities (tabs, meetings, Slack, Team chats, project management tools, client calls, etc.) ensuring total accuracy. No more lost minutes.

The app doesn’t send you annoying notifications to remind you to log your idle time or take a pause. It’s simply there, running in the background, allowing you to work.

You’ll forget you’re even tracking time.

All you need to do is turn on your computer and start working like you normally do, and Memtime will capture all for you.

Here’s why Memtime takes the crown:

• Memtime tracks your activity and displays the program name, details, and time you spent using it. Then, the app arranges all activities in a chronological timeline, the Memory Aid.

• Your time data is visible ONLY to you, the user, and stored locally offline on your computer. No one has access to it, and there’s no cloud storage.
• If you want to visualize how your day went, you can zoom in and out and see your work in 1-60 minute intervals.
• Then, you can decide which activities to log as time entries and sync them with  projects in your project management software).
• In fact, Memtime integrates with over 100 tools and apps, allowing a two-way sync so you can import projects and tasks into Memtime and then export time entries back to those projects and software.
• Memtime is available for Windows, Mac, and Linux.

If you want to be 100% sure about you and your team’s work hours and accurately bill your clients, give Memtime a go.

It takes less than 10 seconds to create a Memtime account using your name, with no credit card info needed. Then, you can download and install the app.

I highly suggest you give Memtime a chance and use your 2 weeks free trial.

#2 Hubstaff

Hubstaff is, as the name suggests, a hub of tools that include time tracking and productivity management. The tool can be useful for modern marketing agencies and their remote teams since it’s promoted as an app that streamlines operations, enhances team accountability, and ensures accurate client billing.​

Here are some of Hubstaff’s features worth noting:

• Hubstaff allows users to log their hours using start/stop timers.​ Users can then review logged times and make adjustments if needed.
• The app calculates in-meeting time compared to total work hours, as well as unproductive time.
• Hubstaff captures optional screenshots (every 10 minutes), tracks activity levels, and monitors application and URL usage. According to Hubstaff, this feature helps users understand their work patterns and identify areas for improvement.​
• There are integrated task management features, so you can assign tasks, set priorities, and monitor progress.
• The app allows you to set project budgets, assign team members pay rates, and automate payroll processes.
• You can break projects into tasks, set deadlines, and monitor progress toward project budgets (in hours or money).
• You can generate detailed reports to analyze work hours, productivity trends, and project performance.
• Hubstaff integrates with over 30 tools, such Asana, Trello, and QuickBooks, so you can sync your workflow and maintain consistency across platforms.​

#3 Clockify

Clockify is a well-known time tracking software. It’s marketed towards individuals and teams, with specific features built for agencies that manage multiple projects and clients.

The app provides time tracking features, project coordination, and reporting.​

Here are some of the tool’s key features:

• Clockify allows you to track hours in real time (using a start/stop timer) and add time manually.
• You can create and manage projects and tasks within Clockify, so there’s a clear organization of work.
• You can generate detailed reports to get insights into time usage, productivity trends, and project performance​.
• The app provides weekly or monthly timesheets for a clear overview of hours worked (billable vs. non-billable), which can be used for payroll processing.
• Clockify tracks billable time so you can bill clients and manage costs.​ You can create invoices based on tracked time and monitor fixed and variable expenses.
• Clockify integrates with over 80 apps, such as Asana and Trello.​
• The app is available on mobile and desktop platforms.
• With the Kiosk add-on, you can clock in and out using a shared device via PIN.
• The app sends you notifications to remind you when you're idle to ensure accuracy.

#4 Toggl Track

Toggl Track is a robust time tracking tool designed for individuals and teams that want to track and manage their time. Its features fit different time management needs, from simple time tracking to more detailed project management and reporting.​

Here are some of Toggl Track’s key features:

• The app comes with a start and stop timer, so you can track time spent on tasks and projects in real-time. You can also add manual time entries if some of the work was completed offline or untracked in real time. ​
• You can organize your work by creating projects and tasks. Plus, you can assign billing rates to workspaces and members.
• Toggl Track offers detailed reporting features, allowing you to generate summary, detailed, and weekly reports. The reports show you insights into time allocation, productivity trends, and project progress. ​
• You can do quick payroll management based on tracked billable hours.
• The app integrates with over 100 applications, including tools like Asana, Slack, Jira, and Salesforce.
• You can access Toggl Track via the web, desktop (Windows, Mac), and mobile (iOS, Android). 
• Toggl Track detects idle time, can send automated reminders, and has Pomodoro timers.

#5 Timely

If you’re looking for an AI-powered time tracking app, you should give Timely a go.

Similar to Memtime, Timely works discreetly in the background, automatically logging time spent across different apps and tasks. In fact, its Memory app logs your activities automatically and syncs them to the cloud. Since the app doesn’t have its own interface, you’ll need to use the web version to view and manage your time data.

Here are some Timely’s features worth mentioning:

• You can track time across different apps and websites without manual input. Timely uses AI to auto-generate timesheets, so there’s no burden of manual logging.
• It provides an overview of logged and planned hours. The app can highlight unlogged time, overtime, and time gaps to ensure complete accuracy.
• You can use tags and filters for better organization and quick access to project data.
• You can track project budgets in real-time to prevent overspending and see cost comparisons for different projects and clients.
• You can set custom billing rates based on projects or clients. Then, you can generate invoices based on logged hours. (Timely integrates with QuickBooks for financial tracking.)
• Timely is available on desktop, mobile, and web, allowing time tracking from anywhere.
• The app integrates with agency tools like Asana, Trello, and QuickBooks to streamline workflows.

#6 Productive.io

Productive.io is not just a time tracker; it’s more of an agency management platform with time tracking and project management features that can help you with budgeting and team collaboration.

The tool is built specifically for agencies and helps you track billable hours, improve resource allocation, and maximize profitability. It combines time tracking, budgeting, reporting, and invoicing, all in one place.

If you’re looking for a solution offering more than just time tracking, this might be your tool.

Here are some of the Productive features worth noting:

• You log time manually or use start/stop timers to track time.
• You can assign tracked time to specific projects, tasks, and clients for accurate reporting.
• You can organize projects with Kanban boards, task lists, and Gantt charts, and also assign team members to tasks, set priorities, and monitor progress.
• You can track how time spent aligns with project budgets (real-time project monitoring).
• The app allows you to compare actual work hours vs. estimated budgets to refine future project estimates.
• You can generate invoices based on tracked time. You can also customize invoices based on billable hours, fixed fees, or retainer agreements.
• The app integrates with QuickBooks, Xero, and other accounting software to help you with financial management.
• Your team can share documents, leave comments, and communicate in real-time within tasks and projects.
• The app allows you to see analytics on team productivity, billable hours, and project profitability and generate custom reports.

#7 Wrike

Wrike is a project management and time tracking software designed to deliver projects on time and within budget. The tool has built-in time tracking which we’ve covered in depth here, task management, and collaboration tools, which can help your agency improve overall efficiency.

I’d say that if you are looking for an all-in-one solution that combines time tracking with project planning and reporting, Wrike could be a good choice. The tool works well for marketing agencies and creative teams.

Here are some of Wrike’s key features:

• The app offers manual time tracking through its built-in time tracker. You start and stop a timer while working on tasks or manually log time entries later.
• You can monitor billable vs. non-billable hours to optimize profitability.
• You can organize projects with Kanban boards, Gantt charts, and task dependencies, assign tasks, set priorities, and track progress in real time.
• Wrike provides automated workflows to speed up approvals and reduce admin work.
• Your team can comment, share files, and @mention other team members within the app. (There’s a centralized document storage that allows teams to attach files directly to tasks.)
• You can generate customizable reports on project timelines, budget utilization, and team productivity.
• You can monitor team performance with built-in dashboards and analytics.
• Wrike provides ready-to-use project templates for marketing campaigns, creative production, and client management. You can, technically, set up new projects in minutes with those predefined workflows.
• Wrike connects with Slack, Salesforce, Microsoft Teams, and other apps; over 400 of them.
• You can sync Wrike with accounting tools for invoicing and payroll management.

Wrapping up

Whew, man. This was a lengthy article, wasn’t it?

But hey, time is money, and now you know why you need to track it.

At the end of the day, whether you choose a fully automatic tracker like Memtime or an all-in-one platform like Wrike, your goal should remain the same: helping your agency save time and make more money.

So, pick your tool of choice, start logging those hours, and watch your productivity (and profits) get sky-high.

And if you’re still debating which tool to use, let me just say this: sign up for our 2-week free trial. You won’t regret it. 😉